By-Laws

THE AMERICAN ACADEMY OF COUNSELING PSYCHOLOGY

Article I:  Name

The name of this organization shall be the American Academy of Counseling Psychology (hereafter referred to as the Academy or AACoP).

Article II:  Purpose

The purpose of the Academy shall be to:

  1. Advance Counseling Psychology as a science and practice
  2. Participate in nomination and/or election of members of the American Board of Counseling Psychology (ABCoP);
  3. Confer awards to recognize outstanding contributions to the specialty of Counseling Psychology;
  4. Disseminate information in support of the interests of the Academy
  5. Advance the interests of Counseling Psychology within all work settings, legislative and judicial bodies, regulatory bodies, and professional and business entities;
  6. Promote American Board of Professional Psychology (ABPP) Certification in the Specialty of Counseling Psychology;
  7. Engage in such other activities that are deemed appropriate by the Academy.

Article III:  Membership

There are three levels of membership: Fellows, Emeriti, and Affiliates.

Section 1:  Fellows.

Fellows are psychologists Board Certified by ABPP who are in good standing with ABPP, and have paid their AACoP dues.

Privileges:  Fellows may:

  1. Be elected to Office
  2. Nominate candidates for Office in ABCoP and AACoP
  3. Chair and serve on committees
  4. Vote on all matters submitted to the membership

Section 2: Emeritus Fellows.

Emeritus Fellow are Fellows of the Academy who are in good standing with ABPP, for the preceding 10 years have been members of AACoP and who have reached the age of 70 and are now retired from practice. 

Privileges: The privileges conferred to Emeritus Fellows are the same as those conferred to Fellows with the addition that Emeritus Fellows are exempt from annual membership dues.

 

Section 3:  Affiliates.

Affiliates are individuals who have expressed their intent, through participation in ABPP’s Early Entry Option, to seek Board Certification in Counseling Psychology when eligible, or through submission and ABPP acceptance of application for board certification.

Privileges:  Affiliates may:

  1. Serve on committees
  2. Attend Board meetings
  3. Attend the annual membership meeting

Affiliates may not:

  1. Hold Office
  2. Nominate
  3. Vote
  4. Chair committees

 

Section 4:  Application for Membership

Fellows

Board Certified Counseling Psychologists in good standing with ABPP shall upon payment of annual Academy dues automatically become Fellows.  No additional application shall be necessary.

 

Emeritus Fellows

Board Certified Counseling Psychologists in good standing with ABPP shall upon appropriate notification to Academy automatically become Emeriti.  No additional application shall be necessary.

 

Affiliates

Individuals who qualify may request to become Affiliates, or may become Affiliates through invitation from the Academy.

Section 5: Termination of Membership.

Fellows

  1. Fellows and Emeritus Fellows may voluntarily terminate association in the Academy by written notification to the Secretary or by non-payment of annual dues
  2. Fellowship (including Emeritus Fellowship) in the Academy is not a right but a privilege.  Membership will be terminated when a member is no longer in good standing with ABPP.

Affiliates

  1. Affiliates may voluntarily terminate association in the Academy by written notification to the Secretary.
  2. Affiliates may be terminated from association with the Academy for behaviors deemed to be in conflict with ABPP standards

Article IV:  Dues and Assessments

 

Section 1:  Dues

The Executive Committee of the Academy shall institute annual dues in an amount needed to sustain the Academy.

Section 2:  Assessments

The Executive Committee may recommend special assessments for extraordinary, non-recurring expenses, which must be approved by a majority of those voting by mail and/or email ballot.

Section 3:  Payment of dues.

Dues are payable in advance of the first day of the membership year, which begins on January 1.  Renewal notices shall be mailed and/or emailed at least sixty days prior to the end of the membership year.

Section 4:  Delinquency

Fellows shall be delinquent if dues are not paid by the annual due date.  A person who is delinquent in membership dues is not in good standing with AACoP and may not exercise any privilege of membership.

Article IV:  Governance.

Section 1:  Structure.

The Academy shall be governed by the provisions of these by-laws, and the actions taken at annual meetings, special meetings, and other meetings of the Executive Committee.  Minutes shall be taken at all such meetings, and copies of the minutes shall be provided the membership periodically along with other communication.  The Executive Committee shall have responsibility to act for the Academy between annual meetings.  All official meetings of the Academy shall be conducted according to Keesey’s Rules of Order.  The Academy is a volunteer organization, and officers shall receive no compensation for their services; they may, however, be reimbursed for expenses incurred in behalf of the Academy to the extent approved by the Executive Committee and within the resources available.

Section 2:  Annual meetings.

The Academy shall have at least one Annual Meeting, which may be held in conjunction with the annual meeting of the American Psychological Association.  The purpose of the Annual Meeting shall be to receive reports from the President and Treasurer, announce the election of new officers, and transact Academy business.  Notice of the Annual Meeting shall be given by first class mail and/or email no more than sixty (60) days and no less than thirty (30) days before said meeting to Fellows.

Section 3:  Quorum

A quorum at the Annual Meeting shall consist of Fellows in attendance and decisions shall be made by majority vote of those present unless more than a majority is required by these by-laws. A quorum will consist of a majority of votes entitled to vote.  The Executive Committee may also submit proposals to Fellows for vote between annual meetings.

Section 4:  Special meetings.

The President with the approval of the Executive Committee may call special meetings, with notification to the membership no more than sixty (60) days and at least thirty (30) days prior to the meeting.  The purpose of the meeting shall be explained in the notice.  Voting shall then proceed as indicated in the preceding section.

Section 5:  Executive Committee.

The Executive Committee shall consist of the President, Past-President, President-Elect, Secretary and Treasurer.  It shall meet at least once annually.  Meetings may be held by conference call.  It has the power and responsibility to establish policies and procedures and review them as necessary.  A quorum shall consist of three Executive Committee members if one is the President, otherwise a quorum shall consist of all four other officers.  Minutes will be kept of all Executive Committee meetings.

Article V:  Duties of Officers.

Section 1:  President

The President shall be the chief administrative officer, and be responsible for acting on behalf of the Academy with the advice and consent of the Executive Committee.  The President may create committees to carry out the affairs of the Academy, and shall make a report at the Annual Meeting regarding the status of the Academy.

Section 2:  President Elect

The President-Elect shall act in the absence of, or upon request of, the President, and will immediately occupy the position if vacated by the President.

Section 3:  Past-President

The Past-President shall conduct elections of the Academy.  The Past-President shall act in the absence of, or upon request of, the President if the President-Elect is unable to do so.

Section 4:  Secretary

The Secretary shall be responsible for keeping minutes of all meetings, inclusive of those held by conference call; providing notices of meetings; and mailing and/or emailing ballots related to elections and approval of motions.

Section 5:  Treasurer

The Treasurer shall be responsible for mailing and/or emailing notices for annual dues and special assessments, collection of dues and assessments, disbursement of funds for reimbursement of expenses approved by the Executive Committee, and maintenance of accurate and timely records of the finances of the Academy.  The Treasurer shall report the financial status of the Academy at the Annual Meeting.

Section 6:  Officer Emeritus. 

This designation is reserved for those Fellows who have served at least 10 years in a Board position, and they shall be titled by the highest position in which they served, such as President Emeritus, Secretary Emeritus, etc.

Section 7:  Removal of officers.

Officers are to act in accordance with these by-laws. The Secretary or the Treasurer may be removed for cause by a three-fifths vote of the Executive Committee.  A four-fifths vote of the Executive Committee is required to remove any other member of the Executive Committee for cause.

Section G.            Terms of Office.

Section 1:  President

The President-Elect will move successively through the positions of President and Past-President.

Section 2:  The Secretary and the Treasurer

The Secretary and Treasurer will each serve terms of two years.  If a position is vacated before expiration of the term, it will be filled by appointment by the President until the next regular election.

Article VI:  Elections.

An election shall be held annually.

Section 1:  Eligibility

Any Fellow in good standing may be elected to office.

Section 2: Procedure

  1. As Chair of the Nominations and Elections Committee, the Past President shall select, with the approval of the President, two additional Fellows who are not candidates for office to serve on the Committee and conduct the election according to the Academy’s policies and procedures.
  2. The Secretary shall mail and/or email nomination ballots to Fellows.
  3. The Nominations Chair will count the votes, inform the Executive Committee of the results, and obtain the Executive Committee’s approval to notify the winners and other nominees.
  4. The Nominations Chair will officially announce the results to the membership and save the ballots for inspection for a period of one year.

Article VII:  Committees.

Section 1:

The Executive Committee shall establish standing committees and other individual appointments, such as Chair and Member-at Large, as necessary to perform regular and necessary functions of the Academy.

Section 2.

The President may establish task forces and ad hoc committees and individual appointments as necessary for special purposes.  Such task forces and ad hoc committees shall be established for no longer than the term of the appointing President unless they are reappointed by the subsequent President

Section 3.

The Chair of each task force and ad hoc committee shall, with the advice and consent of the President, choose committee members and submit them to the Executive Committee for approval.

Article VIII:  Changes and Amendments

By-law changes and amendments shall be proposed by the Executive Committee of the Academy or by petition of ten Fellows of the Academy.  Changes and amendments shall be presented by mail and/or email to the Fellows and passed by a majority of the votes returned.